One workday in WorkPilot.
Follow a real Belgian workday, from planning to invoice-ready. Click Maurice’s tips. Nothing is sent: everything runs in your browser.
Scroll down and click each ? to see what Maurice does for you behind the scenes.
You plan the week.
Five requests came in last week. In the Day Planner you drag each job onto the right technician. WorkPilot instantly checks certificates, leave and double bookings.
No Excel, no loose notes. One plan your whole crew can see.
Day planner
Drag jobs onto your technicians to assign them
Assignment blocked
Lena has an expired certificate: BA4/BA5 Electrical Work.
Assigned with warnings
Puscas is already scheduled on another job on Mon 8 Jun.
No technician · 2 jobs
Timeline · drag jobs here to schedule them
Your technician starts the day.
On his phone he immediately sees the scheduled jobs, with address, customer and problem. One tap and he’s off.
No more morning round of phone calls. The day is ready.
My jobs
Puscas
Today
Charging station 11 kW
Vlamingstraat 14 kortrijk
LED fixtures
Kerkstraat 7 kuurne
This week
22u
This month
88u
My week
22.0u
Hours logged
6
Work orders
€1.430
Indicative value
On site in Kortrijk.
Your technician installs an 11 kW charging point at Dirk Van den Berg. On site he fills in the work order: complaint, diagnosis, work done and materials, with photos, while the timer runs.
Everything is filled in on site. Nothing is left for the evening.
JOB #1548
Install 11 kW charging station
Stationsstraat 45, 8500 Kortrijk
Customer: Dirk Van den Berg
Timer running
01:25:41
Job active
etherma 2kw
1 unit · catalog
ck20 trend lcd
1 unit · catalog
Flows to the invoice →
Fill in work order
Work order is required after stopping the timer.
The customer signs off.
The work order is ready. Dirk signs right on your technician’s phone. Try it yourself, sign in the box below.
A signed work order is your proof. No discussion afterwards.
Install 11 kW charging point
Customer: Dirk Van den Berg
Stationsstraat 45, 8500 Kortrijk
One question from Maurice.
"Did you install or place anything?" Your technician registers the charging point in two taps: brand, model and serial number. Done.
This builds an installation log per customer, with no extra work.
Did you place or install anything?
Set up annual maintenance
Reminder in 12 months for admin
Skip
Running low? Maurice spots it.
The motion sensors your technician just used drop below their minimum. WorkPilot tracks your stock live, knows what is already reserved for planned jobs, and queues a reorder proposal at your usual supplier in one click.
You just approve. WorkPilot never orders on its own.
Order proposal
Items running low. Review and order the suggested quantities.
steinel bewegingsmelder 360-3
2 / min 6 pcsShortage: 4 pcsFree: 0 pcs (after 2 scheduled)Counted: 12 May 2026
Supplier: Cebeo · €107,38 · 3d (cheapest: Rexel €104,90)
wago lasklem 3-voudig
Count40 / min 100 pcsShortage: 60 pcsNever counted
Supplier: Rexel · €0,42 · 2d
Indicative · excl. VAT · Stock based on registered consumption.
One click to your accounting.
Back at the office: the fuse box at Sofie Maes is done. Hours and materials are already there. Click "Create draft in Billit" and the draft invoice lands in your accounting tool.
Operations in WorkPilot, invoicing in the tool you already use. No double work.
Replace fuse box + RCDs #14
Sofie Maes · Done 8 Jun
Replace fuse box + RCDs
Sofie Maes · Job #14#2026-0042
Sofie Maes · BE0719911828
email · 30d terms
Invoice lines
Labour hours
6,75 h × € 75,00
theben schakelklok astro
1 pc × € 227,93 + 21% VAT
steinel bewegingsmelder 360-3
2 pc × € 107,38 + 21% VAT
ck20 trend lcd
1 pc × € 258,34 + 21% VAT
€ 1.354,50 incl. VAT · due 08 Jul
Send directly to customer
The invoice is sent from Billit as soon as the draft is created.
Maurice forgets nothing.
Twelve months after the install, WorkPilot automatically queues a maintenance reminder, per customer, per unit, at the right time.
Recurring maintenance is recurring revenue. You don’t have to think about it.
Maintenance reminders
Periodic reminders for maintenance per customer or installation. Sent automatically via cron.
Scheduled
Charging station 11 kW
Dirk Van den Berg
dirk.vandenberg@voorbeeld.be
Boiler Viessmann Vitodens 200-W
Marie Peeters
marie.peeters@voorbeeld.be
AC Daikin FTXM35R
Hilde Smeets
Ask away, we’ll show it.
Five domains that come up in every conversation. One click and you’re there, without leaving the demo.
Crew Pulse
Live team status · Mon 8 Jun 2026
1
On a job
1
Available
1
Leave/Sick
1
Cert alerts
Puscas
On a job
↳ Charging station 11 kW
Today
Dylan
Leave
Today
Lena
Available
Today
Crew Pulse
- One screen with the live status of your whole team: who is on a job, who is available, who is on leave.
- Contract and experience level per technician, plus a warning for expiring certificates.
- You see the workload per technician at a glance, so you never overload anyone.
What does it cost, what’s included?
The business side of the conversation, without fine print.
Pricing (excl. 21% VAT)
- Starterup to 5 users€149/mo
- Growthup to 15 users€249/mo
- Teamup to 30 users€399/mo
- Enterpriseunlimited, custom SLAcustom
One-time onboarding €149: configuration, customer and materials import, integration setup and team training. Minimum term 12 months. Referrals pay off: 5% recurring discount per active referral.
Included in every plan
- Billit connection for invoicing via Peppol/UBL, with no activation fee or surcharge: job done = draft invoice with hours and materials already filled in.
- Your accountant simply keeps working in Billit. WorkPilot never sends your invoices itself.
- Email for quotes, work orders and reminders, plus address geocoding for routes.
- Exact Online, Teamleader, Odoo or Yuki available on request as a premium integration.
Good to know
- Trilingual: Dutch, French and English.
- Works on phone, tablet and desktop; technicians add the app to their home screen.
- Belgian by design: VAT, Peppol and work orders signed by the customer.
- This demo runs entirely in your browser with fictional data; nothing is sent or stored.
Ready to see this for your business?
This was a demo with fictional data. Book a call and we’ll show WorkPilot with a scenario from your sector.
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