Scheduling & Crew Pulse
Always know who, where and when
Drag-and-drop day and week view with real-time availability of all your technicians. Schedule jobs without double bookings, conflicts detected automatically.
The real screens, not a mockup image
These are the actual WorkPilot screens for scheduling. Click through to the demo to try them yourself.
Day planner
Drag jobs onto your technicians to assign them
Assignment blocked
Lena has an expired certificate: BA4/BA5 Electrical Work.
Assigned with warnings
Puscas is already scheduled on another job on Mon 8 Jun.
No technician · 2 jobs
Timeline · drag jobs here to schedule them
Day scheduler
- Drag a job onto the right technician. Conflicts and double bookings are flagged immediately.
- An expired BA4/BA5 certificate or approved leave blocks the assignment automatically.
- The timeline shows per technician what is running, with live timer status (Busy, On the way, Break).
Crew Pulse
Live team status · Mon 8 Jun 2026
1
On a job
1
Available
1
Leave/Sick
1
Cert alerts
Puscas
On a job
↳ Charging station 11 kW
Today
Dylan
Leave
Today
Lena
Available
Today
Crew Pulse
- One screen with the live status of your whole team: who is on a job, who is available, who is on leave.
- Contract and experience level per technician, plus a warning for expiring certificates.
- You see the workload per technician at a glance, so you never overload anyone.
What you get
Scheduling that works with you, not against you
Day and week view
Drag jobs to the right technician and time slot. Conflicts and double bookings are flagged instantly, no hidden overlaps.
Crew Pulse
Real-time overview of who is available, who is on site and who is ready for the next job. One screen for the whole team.
Real-time updates
Schedule changes are instantly visible to the technician on their smartphone. No phone calls, no misunderstandings.
Recurring jobs
Schedule maintenance jobs, annual inspections and contract jobs automatically. WorkPilot repeats them at the right interval per customer or device.
Availability blocks
Technicians can register breaks, leave or unavailable periods. Admin sees this directly in the schedule.
Maurice alerts
Maurice proactively warns about looming delays, unscheduled jobs or technicians with expiring certificates.
Job templates
Create reusable job templates with standard tasks and material lines, so a new job is ready in seconds.
Built in Belgium
Middelkerke, West Flanders
GDPR-compliant
EU hosting · Supabase Frankfurt
Privacy-first
No GPS tracking · No data resale
One paying customer
Transparent. No fake metrics.
Want to try scheduling?
14 days free, all features included
No credit card. No obligation. WorkPilot is fully available during the trial.
Or see how WorkPilot works for your sector → /sectoren